​​​​​​​​​On March 20, 2023, the Kentucky Board of Nursing (KBN) has implemented the new Optimal Regulatory Board System, or “ORBS,” a proprietary, cloud-based license management system. The Kentucky Nurse Aide Registry will no longer be mailing renewal reminders or certification letters.

• You will need to create a Kentucky Board of Nursing Nurse Portal account.
• For more information on the nurse portal and a tutorial on how to create an​ account, please go to:
• Kentucky Nurse Portal – K​entucky Board of Nursing​
  
• For all SRNA Reciprocity, Reinstatement and Renewals, you will need to submit the application through the Kentucky Board of Nursing Nurse Portal​.
• You will be required to upload documents during the application.
• ​If additional documentation is requested, you may email the requested documents to kbn.knar@ky.gov or upload in the Kentucky Board of Nursing Nurse Portal​​.
• To check the expiration date of a SRNA please use our Board of Nursing License Verification Portal.

The Kentucky Nurse Aide Registry began in October 1990 after the Omnibus Budget Reconciliation Act (OBRA) became law. The Nurse Aide Registry has two main functions:

• To maintain a list of qualified nurse aides.
• To maintain a list of aides who have abused residents in facilities.

All long-term care facilities must check the registry and abuse status of individuals before hiring them.​

• Name Changes:
• Log in to the Kentucky Board of Nursing Nurse Portal
• Go to Other Applications on the Nurse Portal Dashboard
• Choose SRNA - Request a Name Change
• Submit a copy of one of the required legal name change documents with the form if you are changing your name:
• Marriage certificate
• Divorce decree showing the legal name change
• Court order
• Social security card
• ​Address Changes
• Log in to the Kentucky Board of Nursing Nurse Portal
• Go to Other Applications on the Nurse Portal Dashboard
• Choose Address Change - SRNA
• Submit the name change application.
• ​Click on +​Change Address and it will allow you to complete the address change form.
• ​Then click on Save and Return to Dashboard.

For questions about SRNA requirements and testing, visit the Kentucky Community and Technical College System (KCTCS) website

For questions pertaining to the SRNA training program, grandfathering or regulations of SRNAs, visit the Cabinet for Health and Family Services, Department for Medicaid Services (DMS) website or contact DMS at:

• Cabinet for Health and Family Services
• Department for Medicaid Services
• Division of Policy & Operations
• 275 East Main Street, 6W-D
• Frankfort, Kentucky 40621
• (502)564-6890