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Data Roster Download

Access the data roster download system here

This service provides online access to information for:

  • Registered Nurses
  • Licensed Practical Nurses
  • Advanced Practice Registered Nurses
    • Anesthetists
    • Practitioners
    • Midwives
    • Clinical specialists

How do I sign up?
How much does it cost?
How do I use the service?
What forms of payment do you accept?
What format is the data provided in?
What data is included in the download?
IMPORTANT NOTES

How do I sign up?

If you are a new user:

If you are a returning user:

How much does it cost?

The data costs between $126 - $575 depending upon how many records you download and how you choose to pay:

Data Fees

Bulk Record Fee
$120, $360, or $480
each time you hit the "purchase" button
Each download initiates a fee based on the number of records downloaded:

1 - 5,000 records = $120
5,001 – 20,000 records = $360
20,001 or more records = $480

PLUS

Service Provider Fees

PAY WITH A CREDIT CARD NOW

5% Convenience Fee
each time you hit the "purchase" button

OR

Each download initiates a 5% fee based on the number of records downloaded:

1 - 5,000 records = $6 fee
5,001 - 20,000 records = $18 fee
20,001 or more records = $24 fee

BILL ME LATER

$75
once per year

plus

4% Billing Fee
each time you hit the "purchase" button

Subscribing to the billing service costs $75 per year. Additionally, each download initiates a 4% billing fee based on the number of records downloaded:

$75 fee once per year plus

1 - 5,000 records = $4.80 fee
5,001 - 20,000 records = $14.40 fee
20,001 or more records = $19.20 fee

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How do I use the service?

After registering, log in to the system. Select the types of information you need:

Select the file format (we suggest semicolon delimited) and sort order (you can change how the data is sorted after it downloads):

You will see a screen showing you how many records meet the criteria you set, and what the charge will be. You will be able to specify a credit card for payment (if you have not signed up for billing). If you proceed past this point, you WILL be charged for the data.

To access your order, click on the link. The data will be in a zipped folder. You can then import the data into a spreadsheet program such as Excel:

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What forms of payment do you accept?

You can pay as you go using:

  • MasterCard debit or credit card
  • Visa debit or credit card

You can register using the Kentucky.gov Subscriber Agreement External Link - You are now leaving the .gov domain. and pay via automatic withdrawals from our service provider using:

  • MasterCard debit or credit card
  • Visa debit or credit card
  • Automatic debit from checking or savings account

You can register using the Kentucky.gov Subscriber Agreement External Link - You are now leaving the .gov domain. and receive monthly bills from our service provider that you can pay using:

  • A check from a checking account

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What format is the data provided in?

Data is provided in semicolon-delimited format. You can import this information into a program such as Excel (instructions are included with the download). When you access the system, you will have an opportunity to view details of the order before submitting payment.

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What data is included in the download?

RN/LPN Data Layout [PDF Format - 49KB] – a layout sheet is included with each download

RN/LPN Records Include:

  • Name
  • Address and County of Residence
  • Ethnic Group
  • Highest Educational Level
  • Prelicensure Education Preparation
  • License Type (RN or LPN)
  • State of Original Licensure
  • KY License Number
  • KY Initial Licensure Date
  • KY License Expiration Date

APRN Data Layout [PDF Format - 79KB] – a layout sheet is included with each download

APRN Records Include:

  • Name
  • Address and County of Residence
  • Ethnic Group
  • Highest Educational Level
  • Prelicensure Education Preparation
  • License Type
  • State of Original Licensure
  • KY RN and APRN License Numbers
  • KY RN and APRN Initial Licensure Dates 
  • KY RN and APRN License Expiration Dates
  • Employment County, Field, and Status
  • Type of Position
  • Practice Area
  • APRN License Type (nurse anesthetist, nurse midwife, nurse practitioner, or clinical nurse specialist)
  • APRN Population Foci

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IMPORTANT NOTES
  • Social security numbers, telephone numbers, and email addresses are NOT included in the download.
  • Licensees are responsible for updating their own information. Therefore, the accuracy of data on file cannot be guaranteed by KBN.
  • Data downloaded is current as of the close of the previous business day.

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Other Data Available
  Sexual Assault Nurse Examiner (SANE) Database Roster
Information and order form for purchasing the SANE database roster.

Licensure Statistic Reports
Licensure statistic reports generated from the Oracle data system (aggregate data).

Kentucky Nurse Aide Registry (KNAR) Database Roster
Information and order form for purchasing the KNAR database roster.
 

Instructions
   

Contact Us...
   

NOTE

Standard data rosters can ONLY be obtained by utilizing the online Bulk Nurse Data Service Application. Written order requests are no longer accepted by KBN.


Last Updated 11/17/2011
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